SNA Meeting Minutes for January

SNA GENERAL MEETING 1/12/2012

Board members in attendance: Gina Binole, Bill Stites, , Tony Jordan, Josh Palmer, Heather Wilson, Paul Loney, Tim Brooks, Karen Hery, Reuben Deumling

Neighbors and Guests: Kate & Alex Wood, Tim Platt, Sarah Platt, Val Strickland, Jeff Cole, Gregg Everhart,

 

Reuben calls meeting to order 7:03

  1. Intro
  2. Approve Agenda, Circulate minutes
  3. As the SNA BABA rep, Karen Hery started to think where we would be able to make the most of neighborhood and business association collaborations

She notes that  business associations overlap with several neighborhood associations, and people often don’t know who they can turn to express complaints, share project ideas, discuss parking issues, inform folks of business mixers, meetings, etc.

Karen says she is happy to help share our success stories and spread the word of what we do, where people can go, who they can contact, etc. She also intends to submit a newsletter article on the subject.

  1. Jeff Cole & Greg Everhart announced they have formed a 3-person street tree team for the purposes of obtaining a grant to conduct a Sunnyside Neighborhood street tree survey.  If selected, they are looking to train people and will have a training program in March.

This survey will, in part, build on a previous street tree survey conducted around the perimeter of Sunnyside Environmental School in 2006. About 900 trees were inventoried. They will revisit them see what’s grown, what’s died, etc.

 

They mentioned they are working with Vinnie Miller from SES, and Gina mentioned the PTSA voted last night to support pursuit of the grant. But because the survey will take place in the summer, it is difficult to assess volunteer enthusiasm. But Vinnie can surely help with that.

 

Only trees will be surveyed, not horse rings, names on sidewalks, etc. The results will help determine where we need more street trees, which trees are in poor condition, where we are in danger of losing our canopies, etc. It also gives us data and documentation to pursue future grants.

 

  1. Passing the Torch of the Sunnyside Piazza Painting (33rd & Yamhill). Suzanne Tom is absent, but Reuben says there is no heir apparent. Gina suggested that we enlist neighbors to help donate toward paint and supplies. There will be a newsletter article about this.

 

 

.

  1. Movie Matinee Fundraiser with RNA Tim – Last year SNA had a joint venture with RNA. Tim gave background on Bagdad beginnings. You can do an event with the Bagdad once a year on their dime. Last year we had a movie at the theater. This year we will choose the movie and the date and time. Allen (of Richmond) feels it’s a better movie that kids can go to, also could set the price for movie. Also could take half price. Are we bound to Roan Inish? Last time we found out a mere 5 days before, couldn’t advertise and didn’t necessarily like the choice. Tim says that’s unreliable.

SNA pays licensing fee, but Bagdad pays everything else.

Heather says that movies that are more recent that drive what you would choose and not considered a classic.

Reuben: Also have some questions about promotion, and we need them before  the next board meeting. This year we pay licensing fee and we choose the movie.

Gina will help with social media to promote. Tim will submit a newsletter article

 

  1. Committee Reports.

Sustainability Committee. Reuben says the committee had a vibrant couple of years, and now we are in sort of a lull. Plugged Transition Sunnyside, which also seeks to lessen our dependence on fossil fuel.

LUTC – Definitely good discussions  Right now the big issue is bars on Belmont between 33rd and 34th, 32nd, if you include the Pied Cow.

Tony is working on a letter to invite licensees to a meeting on the 13th

Tony has letter drafted and needs to distribute them to the biz. Bill will help. After that, Tony says he will get a flyer going to the adjacent neighbors. There have been meetings between city, neighbors, OLCC. Circa 33, Aalto.

  1. Crime Prevention – SEUL has a grant partnering with office of neighborhood involvement for graffiti and abatement removal. Last year they only had 10 applicants. Heather thought a mural on the side of the Stumptown Building would be a good candidate.

Karen mentioned the liquor store at the 39th Mart. The way it’s structured there is a little shed on the side of it, it’s the behind-the-store place to drink. If the cement gets removed, or if a planter box gets placed, the graffiti would go down. Was going to approach the store or neighbors.

  1. SEUL – The neighborhood small grants have been awarded. Out of 47 legitimate applicants, there were 16 projects recommended to the board for approval. Our neighborhood co-sponsored 3, the kitchen tool library, disaster dinner and the Sunnyside Park Equipment Sharing Program. That last one won.

Jeff Milkes from PP&R talked to SEUL about  funding for movies in the parks and summer lunch programs.  Many children get fed free lunch during the school year but not in the summer. Rather than figuring out which kids qualify, they serve to everyone.

 

We are not sure our park would qualify bc no handwashing stations.

Wickman building is up for possible community use.

 

Treasurers Report – Josh: Ascento is not in newsletter. Belmont Yoga will replace them.

Balance of the account is $10,500

 

  1. Announcements – Karen – Disaster dinner is coming up second weekend of March. If there is anyone here who is passionate, hoping it’s an annual event. Every year we get better and better at throwing a disaster. The idea is if there is a disaster, it takes a while for state and feds to survive. Can our neighborhood serve 1000 meals a year for a week.

She’s looking for people to take shifts during the event itself. Also if there’s anyone who wants to help with the planning of it.

Winter Carnival Feb. 18 at the Sunnyside Methodist church. Carnival is totally donated. $$ is able to go to the building, not the event itself.

 

Next month we will be viewing the submissions for the sign.

 

Aalto Lounge owners wanted to say they are looking forward to working responsibly with the community. They encourage neighbors to come talk to them directly.

 

 

Brief announcement from Lois Levine spearheading effort to prevent the Walgreens’ Drive Thru.

She says our only course of action is to voice safety concerns. The things that cause concern at Sunnnyside, should cause concern anywhere. Now connecting signatures nationally on this issue.

 

  1. Approve minutes – Heather motions to approve minutes, Bill seconds, motion carries, Reuben abstains.

 

Meeting adjourned 8:11

SNA BOARD MEETING 1-12-2012

Board members in Attendance: Gina Binole, Bill Stites, , Tony Jordan, Josh Palmer, Heather Wilson, Paul Loney, Tim Brooks, Karen Hery, Reuben Deumling

Guests & Neighbors in Attendance: Lorraine Henriques, Greg Everhart, Jeff Cole

 

Reuben: Calls meeting to order at 8:08

 

1)      Minutes approved for December

2)      Jeff Cole gives Friends of Trees Update. At a previous meeting, he asked for, and the SNA approved $300 for six scholarship trees. He is now asking for flexibility that that money be allowed to pay for curb and concrete cuts. FOT has money for scholarship trees, but Sunnyside now has a greater need for curb cuts, mulch, etc., and he respectfully ask the money the SNA already has allocated pay for that. Each curb cut costs $50.

 

Cole says he intends to apply for a grant from SEUL next year to offset curb cut costs.

 

Paul Loney votes to move that we allocate $$ from scholarship trees to curb cuts, mulch, etc.  Karen  Hery seconds. Motion carries unanimously.

 

Street Tree Survey discussion– Jeff and Greg Everhart say they are looking for formal support from the board to apply for a grant to survey street trees in the entire Sunnyside Neighborhood. Tim Brooks has agreed to be the official liaison to the street tree survey team from the board. Paul motions that Tim serve in this role and the SNA submit a letter of support to be included in the grant application. Tim seconds. Motion carries.

 

  1. Tony discusses the Group GNA Progress for Belmont businesses.

 

Tony notes that the letter submitted to applicable businesses tells them we are going to do this and invites them to participate in a meeting on Jan. 13. A Group GNA already exists on Hawthorne, and Tony says they will be shown that. He also will take best practices from that for the Belmont Group GNA.

 

The major complaints from neighbors re: Belmont businesses have been noise, particularly back patio, but the GNA also will ensure seating doesn’t spill out into the walkway. Some bars stress they make most of their money between 1 a.m. and 2 a.m. and the GNA will address that in some fashion.

 

At Tony’s request, Paul says he will look and see how many agreements are in place and make copies of those we have on file.

 

 

4. Tony discusses Peacock Lane traffic:

Several board members talked about their experience and how the carfree nights were very crowded , with cars backed up to 48th and the bus taking an extremely long time to move up Belmont.

 

Board members say they favor more car-free nights, or one-way options, or something to mitigate the traffic.

 

Lorraine Inriques, member of the Peacock Lane Neighborhood Association notes we would dall like to have car free nights. This year, we had great weather, which increased participation tremendously.

 

The first two nights were the busiest ever for Peacock Lane. On the Belmont side, had about 150 cyclists come in. She agreed traffic was unbearable. We hate it. Not just on our street, but how much congestion it causes on Belmont and Stark.

 

She and her neighbors also are sensitive that many people could not come to Peacock Lane if all nights were pedestrian-only. They also have discussed one-way options.

 

What she hopes to propose at her association’s next meeting is to see the first week be pedestrian only, and possibly a shuttle vehicle situation the following week. But financially, that can’t happen for 2012.

 

She said she would report back to the board what comes of that meeting.

 

 

5. Buckman Pool Closure Support – Bill says the email circulated to the board prior to the meeting did not offer enough information to make a decision.

 

Karen Hery said she would back trying to stop the closure because there is no community center in SE, so there are few places where we have community center amenities.

 

Karen makes motion that we draft a letter saying it’s one of the few areas where SE residents are able to receive Parks and Recreation amenities, like a pool, and Josh Palmer seconds. Karen will write the letters  to all the city commissioners, Amanda within Parks and Cc everyone. Motion carries.

 

Action Item:

 

Tim moves that we support the Feb. 19 matinee with a movie selected by RNA/SNA and have a joint fundraiser at the Bagdad that day. Gina seconds. Tim accepts Bill’s friendly amendent to charge $3-5. Motion carries

 

New Biz – Disaster Dinner did not get grant funded and would the board be willing to put $500 in seed money toward expenditures toward disaster dinner planned for March. Organizers will charge $$ to those who come and eat at the disaster dinner.  Reuben notes this is an Item for the next board meeting.

 

Heather notes SEUL is transferring minutes to the Office of Neighborhood Involvement. We will be able to start the transfer Feb.-March.

 

Meeting adjourns 9:06

 

 

 

 

SE Community Kitchen Tool Library in the Works

Sunnyside is a neighborhood with friendly folks who feel comfortable lending a cup of sugar to their neighbors. But what if there was a place where people could borrow a food dehydrator or cider press?

Everyone deserves access to kitchen tools for food processing, preserving, and serving. With that in mind, community members are developing the Southeast Community Kitchen Tool Library, a place where anyone can borrow from an extensive collection of kitchen appliances and tools. We hope to offer pressure cookers, canners, knife sharpeners, bread machines, popcorn makers, grain mills—even place settings and ravioli crimpers! The goal is to provide a wide variety of handy items that are infrequently needed and often prohibitively expensive.

We also envision the Community Kitchen Tool Library being a place where neighborly connections can be fostered through a shared love of food. The library might even grow into a community-supported kitchen where we can share our culinary skills, nourish our bodies with healthy local food, and collaborate on difficult or intensive projects.

We are inspired by other successful lending libraries, such as the Southeast Portland Tool Library and North Portland Preserve and Serve Library, and believe that together we will make this a reality. By making expensive equipment freely available to all, and by sharing our collective skills and knowledge about food preservation and preparation, the future Southeast Community Kitchen Tool Library will make our community a more equitable and sustainable place to live.

This is a community-directed initiative and we need your input, creative energy, and kitchen items. Please contact Kim Hack for more information (kim.m.hack@gmail.com or 971-285-7372). Join us on November 7 for a planning meeting at 1221 SE 35th Avenue between Salmon and Main streets. Thank you!

 

 

March 2011 Board Meeting Minutes

SNA Board Meeting Minutes – Approved

March 10th 2011 8pm

Board members in Attendance: Gina Binole, Bill Stites, Paul Loney, Heather Wilson, Jane Pullman, Tim Brooks

Excused Absence: Reuben Deumling, Michele Gila

Unexcused Absence: Chuck Lawrence

Gina Binole as Secretary for Michele

Approve Agenda

1—Neighborhood Cleanup details – Karen Hery –  Karen really sees the Useful Goods Exchange and Spring Clean Up  as neighborhood events.  She is at tonight’s meeting  to run by the board how she is combining them. There are only two key decisions for the board:

1)Conduct one or two events, and

2)How the revenue will be divided.

Karen says Sunnyside is the only neighborhood in Tim’s (from SEUL) jurisdiction doing two neighborhood clean ups.

Tim B: How would no decision affect planning? Karen says it would limit her ability to inform neighbors at this event that there would not be a fall clean up. If we don’t say that, people will think there’s a fall one.

Paul: do we have more dumpsters in the spring? Karen says that in the fall, there were 30 families that participated.

Karen: It always rains too much in the fall.

Jane: Spring is like spring clean up.

Karen: I will only do one in the spring. I will not do one in the fall.

Jane motioned to hold only one clean up in the spring and Bill seconded. Tim said his reservation would be what if someone decided to step up and organize the fall? Motion carries.

Karen: My biggest priority this year is just to run a great event. Leave the clean up structure as it always has been.

Karen says she will be charging a fee for the useful goods exchange for the first time. $2 is being discussed. Eventually we will be out of grant funding for this fee. The event went from $1500 from the neighborhood  the first year to $200 this year.

Money from the clean up will go to the neighborhood as it always has.

Traditionally Karen has done 1/3, 1/3, 1/3 to the school, Swap Shop and SNA. She is proposing the same this year, although the school (SES) is no longer a player other than staffing parent and student volunteers. 1/3 would be held by the Swapshop as a starter fund for the next year, 1/3 goes to the Swapshop and 1/3 goes to the SNA.

Tim moves we support the funding allocation, Heather seconds. Motion approved.

2 — SNA Budget – Tim Brooks – A couple of things jumped out — $250 for the hotline. Seemed like a lot to the board.

Tim said the rest of the numbers are projecting off numbers from last year.

Jane questioned the $2,000 for the street fair. Tim said BABA traditionally never shared funds with us. $2000 in revenue from street fair is because of the new arrangement, and it’s actually conservative. Initial estimation was $3,000.

Board pondered whether  we will carry on the commercial fund raising effort John perpetuated for the Street Fair or if we would scale it back somewhat, such that it is not about raising money.

Board discussed donations, and moving the $1000 nest egg we have into other donations to make for a balanced budget and increases our ability to donate to causes the board deems worthy throughout the year.

Clean up appears in both revenue and expense categories, so it’s difficult to track. That could change, especially if they start going the direction of Richmond NA.

Could move that $1000 nest egg (not reflected in Tim’s budget) into the other donation column. Jane motions to approve the budget as amended, Heather seconds. Motion carries.

3—Do we continue to support Mt. Tabor concerts for  $250  — we could contribute whatever we want. Board agrees it’s a good thing to support. (Issue was discussed in greater detail at general meeting) They’re really well-attended. – Gina makes a motion to support, Jane seconds. Motion carries.

Due to the late hour, the board agrees to table discussion of SES rainwater cistern since no action is necessary, as well discussion of what can be voted upon /discussed via email was pushed back to next month.

4-Board agrees to sponsor or host the Multnomah County Soil & Water Conservation District workshop at SEUL on March 28. Jane has been responsible for putting together this event.

The issue was brought before the board via email. The board agreed it was a good thing to do and Tim motioned to use funds from the newly approved budget and allocate up to $40 for snacks and materials.

4-Street Fair update Tim – Street Fair update – Jane and Gina suggest more local participation at booths, Tim mentioned they’ve discussed an artist alley, where booths would sell for $20 rather than $30.

Jane volunteers to teach spinning and dying yarn with vegetables to kids.

Booths are $60, which is fine for a real commercial venture.

Tim also said he and the BABA president have discussed offering free booths for certain non-profits, scholarships, work to put up posters, etc.

There has been some discussion about extending the fair hours into the evening. Heather suggested we let neighbors know we are considering this and ask for feedback via the newsletter.

Tim is hoping to secure March 4 Marching Band.

The board also discussed not changing things up too much as we transition from John to Tim & Bill.

The board agreed to scale back the booths a bit and make room for things like the artists alley without necessarily expanding the reach for some of these things.

February Board minutes approved.

Adjourn

February 2011 Board Meeting Minutes

SNA BoardMeeting Minutes – Approved

Feb. 10th 2011 7pm

Board Members: Michele Gila, Chuck Lawrence, Heather Wilson, Gina Binole, Reuben Deumling, Bill Stites, Jane Pullman, Paul Loney

Excused Absence: Tim Brooks

Guests: John Barker & Kari Briggs

1. Approve agenda/Minutes. Paul moves. MG 2nd. Approved.

Jan. board meeting Minutes: Gina moves to approve. Chuck 2nd. Approved.

2. BSF – Future Focus

Bill summarizes.  Joint venture. What are the responsibilities. A reorganization. Draft of Joint Agreement submitted/ on file.

3. By laws discussion continued.

No one is prepared to really pick it up. Would like to continue the discussion. Reuben mentions co-chair desire. Reuben won’t be Chair this year. Too much work travel. Might seek the position at another date.  Jane outlines a summary of last month’s minutes on this subject.

1. Do nothing?

2. Subcomittee study?

3. X or Y in May?

4. Table to next month?

4. Future of Neighborhood Clean up, proceeds distribution.

5. SNA Proposed 2011 Budget. Tim made a budget. Reflects the recent year’s numbers. We would like to have a budget. Move to next month agenda so we have more time to review the budget.

6. Follow up to SES Park Work Group.

7. Adjourn 9:02 pm.

January 2011 Board Meeting Minutes

SNA Board Meeting – Approved

January 13, 2011, 8:00 – 9:00 PM

Board Members Present: Michele Gila, Jane Pullman, Tim Brooks, Paul Loney, Heather Wilson, Bill Stites.

Unexcused absence: Chuck Lawrence

Neighbors and Guests Present: Mary Ann Schwab, Karen Hery

1. Approve agenda/minutes (2 min) Gina moves/ Bill 2nd. Approved.

2. By Laws discussion (Paul/Michele 20 min) Overview of bylaws. 9 members. 4/5 split. MAS brought up 3/3/3 but terms are 3 years. We have no guidelines for elections that address frequency of meeting attendance. Jane voices in favor of changing bylaws regarding the 4/5 split. For the sake of continuity it would be nice to have less than half the board turn over at once. Could increase board positions to 10. Jane asks if bylaws must be 2 years? Bill says some element of qualification is good. Attendance requirement is good solution. For example 2 meetings. Also supports even # of board members. Last year’s election could have been an anomaly. Gina isn’t opposed necessarily but would like to see the meeting agenda posted well in advance. That could cause people to come and show up. Jane motions to make this Old Business for March, Heather 2nd.

3. Sunnyside position on Clearwire moratorium (Michele 8 min) Bill 2nd. Heather friendly amendment to include 29th/Yamhill location and Jane amends a to any. Approved!

SNA “opposes Clearwire’s plans for a wireless tower on SE 32nd or SE 29th near Yamhill or any Priority 4 residential street within Sunnyside, and recommends that the City of Portland Reject the company’s request for any tower and adjacent equipment cabinet.

4. Treasurer’s report (Jane 3 min) Jane handed out treasurer’s report for 2010. On file. Jane comments that the newsletter just about paid for itself. Loss of $163.71. All ad slots are full and paid in full. Could improve on the book keeping for clean ups. Great donations from SNA. BSF made $21.25 from selling buttons. Tim will take treasurer’s report and create a budget. Michele mentions putting some money into cd or interest account. Suggested $5000 go there. We will continue this discussion.

5. Other Items Useful Goods Exchange/clean up, Street Fair, Etc…

Karen Hery: opportunity to combine Useful goods & clean up. Followed Gary through fall clean-up. Participation is down. 2 cleanups a year might not make much sense. Only 30 families participated in fall clean up. Spring clean is fine with Karen but she cannot do a fall clean up. Test one per year. Can always go back to 2 if that fails. Wants a committee for the event and Gina will chair it. Basement at church building has only a few doors. Works better that way. Suggested donation of $1 for entry fee. $10 to do the clean up. What should be done with the funds? How should they be decided. School role? They used to get a donation. School involvement is only through volunteers. St. Stephens just wants to have a bake sale at the event. One Huge Event at St. Stephens. Event not until April. Paul suggests we get Reuben in on the discussion. Have it on agenda next month. Got $200 from SEUL grant to cover costs of Posters. Tim suggests leveraging grant money and get reimbursed for outreach from metro. SEUL helps with that.

6. Newsletter articles due Jan. 17th

7. Other Business.

MAS reports on OLCC staff changes per Kitzhaber. MAS doesn’t want to lose Steve Pharo from OLCC as he works to keep licenses to 1 year instead of 2. She asked him what the community could do to support him. He’d like to stay. Asks the board to write a letter of support to Commissioner Phil Lange so when he meets with Kitzhaber, we can keep Pharo.

Michele makes Motion to write letter of support to Phil Lange for the 1 year renewal, to include a “Thank You” Steve Pharo for his work. Tim 2nd. MAS will give us the contact info. Paul will write the letter.

Tim mentions that the meeting on Jan 31st for SES check in with Parks etc… didn’t make the newsletter. Get requests into our communication for comment from neighbors on how it has been going on the park agreement. Deadline for response is Jan. 30th. So we have feedback. Specific to Park. Tim & Reuben will put something together for me to post to solicit feedback.

Bill will email us about BSF. Wants to meet next week.

8. Adjourn. 9:29pm.

 

November 2010 Board Meeting Minutes

Approved Minutes

Sunnyside Neighborhood Association Board Meeting Thursday, Nov 11th, 2010

Southeast Uplift, 3534 SE Main St. Portland OR 97214

Neighbors & Guests: Zach Michand (North Tabor NA)

Board Members: Gina Binole, Jane Pullman, Reuben Deumling, Tim Brooks, Paul Loney, Bill Stites, Michele Gila. Heather Excused. Chuck unexcused.

1. Approve agenda/minutes (2 min). Move to delete item #3. Approved. Minutes approved.

2. December Holiday potluck: planning (10+ min). Holiday Cheer is welcome. Do we want to invite anyone? We assigned Chuck to bring his usual platter. Appreciation of Gary Ballou. Appreciate John Noel. Appreciate Jane. Newsletter delivery people. Add an invite to each stack? Jane will personally call them. Tim suggests someone donate a $10 toward a meal somewhere. Tim will send Reuben of Certificate of Appreciation. Dec. 9th 7-9pm at SEUL. Bill will bring some drinks. Jane will bring a cake. Gina will bring food. BRING FOOD. Bill will talk to the regular food donors since we’ve missed a few months. Move to extend time for agenda. Jane seconds. Entertainment? Deanna Wilder? Bill will ask her. Back up plan? Via email. Singer Songwriter.

3. SNA Budget – report back (Jane 5 min). DELETED.

4. BSF future & SNA’s role – follow up (discussion 5+ min). Tim wants to support the takeover of the BSF. SNA wants to see the BSF continue. Brings people out.  If SNA takes over the responsibilities of the BSF, is it worth having the conversation about the PURPOSE of the fair. Will it still be a commercial endeavor. Would we do as we have been doing? Bill notes that was discussed today. What is the intent? Noted that there was a big focus on vending not so much on community builder. If SNA took it on, we could balance it. Leadership and Collaboration. If we provide the Leadership we would like to see a bit more on community building. Tim moves that SNA supports and wants the street fair to continue and we are prepared to take a leadership role. Paul 2nd. Approved.

5. Newsletter frequency change? (discussion 10 min). Bill: wants to revisit the idea of reducing newsletter frequency to every 2 months. Reduction in resources would drop by half. Believes we’d keep the 80% of benefit. Mentions electronic communication tools. Bill moves to every other month. MG 2nds. Reuben has long been opposed to reduction. Champion of the benefit of monthly. It is a lot of work. And by reducing the time frequency do we lose the continuity of the volunteers. Bill notes there would not be a black hole in the off months. Just an extension. Gina would write an article/poll for the newsletter to see what neighbors want to see. Reuben hears unsolicited positivity around the newsletter. Tim mentions that what he always hears while delivering the support of it. Monthly is important to people. Having done it for so many years, the monthly pattern is helpful. Tim also suspects that if we break it up a bit we’d have advertisers & volunteers drop off. Bill states that he doesn’t agree that we need a 30 day cycle to stay in the groove. Thinks folks would be ok with a 60 day. Thinks we could project articles for the future publications. The benefit for bi-monthly outweighs. Paul says it’s hard to gauge. Focus group of 10 random selected neighbors and quiz them on content to see how well  folks know what is going on. We are biased and intimately involved. 2 yes. 3 no. 1 abstain. Motion fails.

6. Newsletter articles (due November 15). Jane will contribute. Tim will write on Blair. Gina tree recycling. Articles due by 15th. MG/Paul to write cell tower summary.

7. Other Business . Bill wants to talk about Chuck Lawrence.

8. Adjourn. 9:12pm.

 

October 2010 Board Meeting Minutes

Approved Minutes

Sunnyside Neighborhood Association Board Meeting Thursday, October 14, 2010 Southeast Uplift, 3534 SE Main St. Portland OR 97214

Board Members Present: Reuben Deumling, Jane Pullman, Michele Gila, Tim Brooks, Heather Wilson, Bill Stites, Gina Binole

Neighbors and Guests: George Slanina

1. Approve agenda & September minutes (2 mins). Reuben loses voice. Tim & Jane take over. Motion to approve. 2nd. Approved. Tim moves to approve. Heather 2nd. Approved.

2. Treasurer’s Report (Jane 3 mins). Has all 2009 and 2010 figures to date. Has a few copies of that data. Jane has some observations. Very lucrative ’09. Fred Meyer/Parks WAMU insert/Newsletter advertising. $8000 revenue. Expenses $7200. Reviewing the records our revenue has gone down over time. We are running a tight ship this year. Overage now based on past revenues. Rainy day fund the excess? Notes the money to community garden. Balance is about $6000. Bill asks about newsletter budget covers expenses with slight gain. Clean up gives about $300 gain. What does IRS allow for gain? We don’t seem to fall into the parameters. We have had no complaints. If we have questions Jane will research for answers. Let’s talk about this again next month.

3. Finance Committee report (Jane & Tim 5 mins) Jane expresses lack of time to do much more for n’hood than what she does. Tim says they already reported on this. Gina asks how are books kept? Register/ledger/ check book. Bill asks if annual budget will be worked on? Yes.

4. Interacting with new website (MG 5 min) Who wants to be a ‘contributor’? If you want me to post, it needs to be in copy and paste format with links and jpg or pdf apparent. I will site you as the author. You should also tell me which category you would like it posted in and if you would likecomments enabled or disabled. If you send me an email but don’t direct me in subject line to post to website and/or facebook I will not pursue it. You will need to direct me so I don’t have to hunt you down.

5. HABA liaison & BSF leadership (5 mins). Bill reports that at BABA on Tue Nancy Chapin asked if Bill would request a rep from SNA for HABA meetings. Sunnyside is the north half of Hawthorne. Can we make this happen? Gina might consider being the liaison. Bill will connect Gina with Nancy. Barker really is retiring from BSF. BABA tossed the idea around to do monthly things instead of yearly event. Bill told them we want to keep the event. BABA has a sense of ownership of the event. $4000 profit. Who Made That Money? Tim is going to ask Barker about that. We echoed that we are Partners to the event. Tim was surprised to hear Barker’s concern that we wouldn’t want to handle it. Tim & Paul have been ready to take over the reigns entirely. Reuben suggests Tim & Paul show up to BABA meeting to make it known officially. Tim has written Barker emails about it. Bill will work to make that invite formal.

6. Do we want to partner with anyone on this grant cycle? (discussion 10 mins) Reuben mentioned Allen from RNA wants us to partner with them for more movies at Sewallcrest. Gina & Michele express that no one has actually made a formal proposal to us. Tim notes that George has been running a subcommittee for SNA that we have sponsored all along. There is a direct connection. Tim would like to help George organize the proposal. Conversation ensues to find out more about what they are doing and who is involved. George says they share skills and information and lobby the state legislature for jobs. They feel that if the private sector isn’t going to provide jobs then the Govt’ should. Reuben thinks Tim & Gina should help with the proposal and deadline is 2 wks from now. Jane moves that SNA be the lead sponsor for the grant application for the SN employment self help group. Heather 2nds. Discussion: SEUL manages the funds. Is this group being a subcommittee of SNA, can we do this? Bill asks if other proposals are floating around? Karen has one. Allen, less formal. Motion from Jane revised to SNA apply for neighborhood small grants funds for the neighborhood self employment group. Heather agrees to amend her 2nd. Motion Passes. Back to Karen proposal. Bill moves that the board preapproves letters of support for Karen & Allen projects so that it’s not a formal partnership. Tim 2nds. Discussion: what’s the value if weare going to undermine it? Not happy with the movie program so far. Let’s try to make it successful. Bill withdraws motion. Tim is cool with that.

7. Action items? Liquor licenses? Self-Help Grant proposal? (20 mins) We covered the grant proposal above and liquor licenses in the LUTC GNA report at general meeting.

8. Newsletter articles due September 15th.

Bill – Group GNA on Belmont Gina – SES/Laurelhurst Science projects, etc. Jane – Swan Song of a Quad leader Tim O – Depaving the SEUL parking lot Michele & Mark – Weatherization & Radon Tim B – Blair Garden (if dates are chosen)

9. Other Business Reuben. Lumber for Blair garden might be something he can work to help get. His Brother might be able to supply lumber at cheaper cost.

10. Adjourn 9:18pm

 

September 2010 Board Meeting Minutes

Approved Minutes

Sunnyside Neighborhood Association Board Meeting Thursday, September 9, 2010

Southeast Uplift, 3534 SE Main St. Portland OR 97214

Board Members Present: Reuben Deumling, Paul Loney, Jane Pullman, Michele Gila,

Tim Brooks, Bill Stites, Heather Wilson, Gina Binole

Guests: Tim O’Neal, Ann Dufay, Peter N., Jeff C

1. Approve Agenda. Paul moves as modified. Jane. Approved.

2. Finance Committee Report. Tim produces his report. Notes he and Allen had worked at same time and coincidentally their times overlapped. Easy to run through for any proposal. Covers requests for donations and letters of support. 4 guidelines. (outlined them). Patterns after SEUL form to request information from someone who is seeking. What it’s covering, leveraged funds, donated funds. Tim suggest a test run of this. Bill offers feedback stating it’s excellent. Curious about caps on per year amount of donations. Tim notes item 4 addresses funding caps. Discussion follows along of setting donations as budget line. Paul moves we adopt this then next election time review by new board to see success. Jane seconds. Heather asks about charitable contributions. Tim explains that Equity was added to explain disparity in neighborhood. For instance the tokens for Farmer’s Market food stamp users. MG expresses concern that new board reviews and offers that this board reviews prior to election. PUT ON WORK PLAN IN APRIL TO REVIEW. Amendment accepted. All approved. Bill states we have no budget. Reuben reminds us that we have numbers roughly that can be presented. Reuben & Jane will work on a budget.

3. Tree Planting. Funding request. Cost for 2011 is $50 per tree. Scholarship trees program. Michele mentions 32nd tree removal. Tim is going to write STern letter regarding PGE landscape issues. Request is money for trees only. $300 = 6 trees. Tim motions to approve. Paul 2nd. Approved.

4. Check in with Tim O’Neal (SEUL)

Annual board training in September. 23rd 6-9pm. For new & seasoned. Overview of community involvement. About ONI, SEUL, SNA. Register in advance. 28th 6-9pm in Northeast if you cannot attend. 29th spin-off of lunch tour coalition wide. Starts at Migration 28th & Glisan. Informal to hang out with other neighborhood leaders. Permits approved for onsite stormwater. Depaving parking lot, bioswale, raingardens. 4H is involved. Oct 16th is tentative date for groundbreaking. Tim Brooks asks if they want a space at Fair. Gonna crowd the SNA table. :-)

5. Purpose of newsletter and ads discussion

Reuben: Kevin Levy request for sponsorship. Newsletter ad. Led to this discussion about finite room for ads. Jane states waiting list for businesses. With all the new businesses around, how can we invite more to advertise. Sunset the current advertisers. Heather says it doesn’t seem fair. Discussion follows. We decided to put together a proposal for electronic adds for another meeting. Ann Dufay wants to check on guidelines regarding Non-Profits advertising for profit.

6. Blair Community Garden Funding

Tim says Laurelhurst Village hasn’t convinced boss for $2000 so they have raised $1000 for soil. Doesn’t know if our $2000 donation was conditioned to match. Got a match from Portland community garden for $2000. So we have $5000. Which is what was budgeted. Bill asks about water contribution. They will fix the shed. Parks will manage.  Paul asks if water was part of the original land use agreement. Bill says it sounds reasonable for those dollars + water. Water supplied indefinitely. GET IT IN WRITING. Who maintains the pipes?

7. Request from Buckman’s Farmer’s Market to extend program in sponsorship for grant application. Ann clarifies that grant program encourages grantees to form partnerships with neighborhood associations. Fresh Exchange is a fiscal sponsor program currently. Notes they have done well. Paul wonders…access to good quality food. But how does this build neighborhood capacity? Nov. 11th is the grant deadline. We have several people approach us for grant sponsorship. Michele wants to see it on next agenda to discuss WHO we actually want to sponsor.

8. Belmont St. Fair table. NA table is hosted by Jane. Transition Sunnyside leaflet. Plus the Know Your Neighborhood pamphlet. Sunnyside Banner. Transition banner. A draft of accomplishments by this board. Need help. Bathroom breaks. Etc…Jane needs help erecting canopy for booth. Funds for materials from sustainability committee.

9. Newsletter articles (due September 15). We’re good on newsletter article contributions. Heather clarifies that Fred Meyer will buy trees and fund concrete cutting. FOTT does the labor.

10. Action items

August board meeting minutes.  Paul moved to approve, Michele 2nd. Approved!

11. Other Business. None.

12. Meeting Adjourn. Time: 9:25.

 

August Board of Directors Minutes

Sunnyside Neighborhood Association Board Meeting Thursday, August 12, 2010

Southeast Uplift, 3534 SE Main St. Portland OR 97214

Board Members Present: Reuben Deumling, Paul Loney, Jane Pullman, Michele Gila,

Tim Brooks, Chuck Lawrence, Bill Stites, Heather Wilson, Gina Binole

Guests: Allen Field, Mary Ann Schwab

Paul moved approve agenda. Approved.

Michele asks Were Board meeting agenda approved last month? No one thinks they were officially, however it did follow that order.

1. Allen from RNA. Decision needed for SNA $187 contribution. Jane moves we support. Bill asks question. Michele 2nds motion. Motion passes. What can we do? GET THE WORD OUT. Reminds us of their promise to host annual fundraiser. Reuben discusses cost of color printing. Newsletter insertion? Side bar preferred. Promote at Belmont street Fair. Heather suggests at the produce booth. We table printing costs until after item #3. RNA has account at UPS store and hopes to tap that. Jane asks about Bagdad advertising. Alan talks about Press Release for it to WW. When does RNA need check from Treasurer. Reuben will coordinate that with Jane.

2. Put this whole communications topic on next board agenda. ASK TONY to join. An overview: Agenda will be on dry erase board. Minutes distributed via email prior to meetings to cut down on print waste. Michele will bring hard copy of all to each meeting just in case. Also discussed developing an email list of all neighbors who attend so as Bud suggested we can reach out and Welcome each new attendee and give them info on neighborhood meetings etc…Facebook logo in newsletter? Working on the new website. Renew domain name. $14.97 per year on WordPress. Cost savings from current site. Jane asked for People Get Ready to be a committee category, as well as SEUL. Talked about basically including all that is on current website. Michele reminds everyone there is a subscribe button to the web blog.

3. Budget. On back of function order for film project exists subcommittee report.

Paul points out it’s more than a subcommittee report. Doesn’t seem useful.

Long term balance of $4000 in account. Paul wants to see the technical of How We Do It? Paul is looking for procedure. MAS points out past donation to children’s club is still sitting in the basement. Jane thought the task was to develop budget. Reuben thinks the meat is criteria and dollar amount. Bill asks what our annual income is and no one seems to know. About $9000 in account. Tim wants to connect with Paul on the structure. We all don’t follow this report. Back to drawing board.

4. Chuck wants to give report. Jae’s Market before & after photos. 47/Belmont. Hooray!

5. Board focus 2010. Suggestion for theme or sustainability or something so we organize meetings around. Reuben finds we aren’t doing that due to obvious reasons. Should we rescue the theme? Do we want  agenda items for the theme? Jane suggests being proactive. Newsletters can organize around the theme. At what point do we manage things that aren’t that crucial, Jane asks. Be a bit more purposeful. To take more of a leadership role. Thinks we are primarily reactive. Paul brings up history of 2 hour General and 2 hour Board meetings. Heather suggests committee reports at beginning of the meetings while we have most people here to get them interested in joining committees.

6. Michele reminds all of our annual retreat outline for website & newsletter update. September is Back to school. Clean up. Milk jugs. Street Fair. Mural project. (Tim thinks we need to invite everyone to next meeting if we are going to take a position.) Paul asks if they have permission from FM yet? Doesn’t sound like it.

7. Since SNA & RNA both support tree planting on FM site we will put this in newsletter. Heather promises not to drop the ball. She still has the info.

8. Tim will get Gulliver’s article together.

9. 9:26 meeting adjourned.